Who we are
Kirkconnel & Kelloholm Development Trust (KKDT) is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, and store your information in line with UK GDPR and the Data Protection Act 2018.
Our contact details
Kirkconnel & Kelloholm Development Trust
Hillview, Kirkland Drive, Kelloholm DG4 6SD
Email: jim@kkdt.org.uk / info@kkdt.org.uk
What information we collect
We may collect:
– Contact details (name, email, phone) when you communicate with us or opt into surveys.
– Responses to surveys or consultations (including free-text comments).
– Information you provide when applying for services, events, or funding.
We do not intentionally collect special category data (e.g., health, ethnicity) unless necessary and with explicit consent.
How we use your information
We use your data to:
– Deliver community projects and services.
– Inform reports aimed at developing or improving local services.
– Communicate with you about events, opportunities, or follow-up actions (if you opt in).
– Meet legal and funding requirements.
Lawful basis for processing
We process your data under:
– Consent (e.g., voluntary surveys, email opt-ins).
– Legitimate interests (e.g., improving services, reporting to funders).
– Legal obligations (e.g., financial reporting).
Sharing your data
We do not sell your data.
We may share anonymised or aggregated data with funders, partners, or public bodies. Identifiable data (e.g., email addresses) will only be shared with organisers of future actions if you have consented.
Storage and retention
Data is stored securely within KKDT’s Microsoft 365 tenant.
– Identifiable data (e.g., emails): retained for up to 12 months or until consent is withdrawn.
– Anonymous/aggregated data: retained for up to 3 years for reporting and funding purposes.
International transfers
Microsoft 365 may process data outside the UK/EEA under approved safeguards (UK IDTA and EU Standard Contractual Clauses).
Your rights
You have the right to:
– Access, rectify, or erase your data.
– Restrict or object to processing.
– Withdraw consent at any time without affecting prior lawful processing.
To exercise your rights, contact jim@kkdt.org.uk / info@kkdt.org.uk.
Complaints
You can complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
Children and vulnerable participants
Our services and surveys are intended for adults (18+). If you are under 18, please obtain consent from a parent/guardian.